2. Quick links 2.1 We recommend that you read this Privacy Notice in full to ensure you are fully informed. However, if you only want to access a particular section of this Privacy Notice, then you can click on the relevant link below to jump to that section.
- What does Recruitment Genius do?
- What information do we collect and how do we use it?
- Who do we share personal information with?
- Legal basis for processing your personal information
- Third party websites
- Data Retention
- Automated decision-making
- International data transfers
- Security of your personal information
- Use of this Website by minors
- Your rights
3.1 Recruitment Genius is headquartered in the United Kingdom and helps to connect employers and job candidates through our online platform. For more information about us, please see the About section of our Website.
4. What information do we collect and how do we use it?
4.1 Information you give us.
4.1.1 You may give us information, including information that can identify you (“personal information“) when you use our Website to register to apply for a job or recruit candidates. We will also collect information from you when you correspond with us.
4.1.2 If you are a candidate you may provide personal information such as your name, address, email address and telephone number, and other relevant information such as education and employment history. If you have uploaded your CV or created an Account on our Website (including our employer microsites) we will retain that information and use it to suggest other jobs to you which you may be interested in unless you tell us otherwise. If you consent, we may also collect information such as ethnicity and sexual orientation to help employers monitor the diversity of their employees, but this information will be anonymised and will not affect your application.
4.1.3 If you are an employer searching for candidates, you will register an account with us in which we will collect information such as your name, job title, billing address and payment information.
4.1.4 If you subscribe to receive our newsletters and/or email notifications, then you will provide us with your name, email address, and other relevant information. For further information regarding subscriptions to our newsletter and other forms of marketing please see Marketing.
4.1.5 The personal information that you provide to us will be used for the purposes of enabling you to use our Website and receive our services, for administrative and troubleshooting purposes and in order to send you marketing materials. This includes but is not limited to using your information to contact you about jobs or candidates you may be interested in, send statements and invoices to you, dealing with enquiries and complaints made by or about you relating to the Website and our services, and to collect payments from you. As explained in Information we receive from other sources below, we may also use this information for further purposes when combined with other data we collect about you.
4.2 Information we collect automatically.
4.2.1 When you visit our Website, we may automatically collect the following information from your device: your IP address, log-in information, location information, browser type and version, operating system, referral source, information about your visit including the URL clickstream to, through and from our Website, length of visits to certain pages and page interactions, page views, products you searched for or viewed and download errors. We collect information automatically through the use of various technologies, including through “cookies”, and this is explained below in our Cookie Notice.
4.2.2 We use the information we collect automatically: (i) to administer our Website for internal operations including troubleshooting purposes; (ii) to ensure that content from our Website is presented in the most effective manner for you and your devices; (iii) as part of our effort to keep our Website safe and secure; (iv) to measure or understand the effectiveness of advertising and job applications we serve to you and others, and to deliver relevant advertising and job applications to you; and (v) to make suggestions and recommendations to you and other users of our Website about goods or services that may interest you or them.
4.3.1 From time to time, we may receive personal information about you from third party sources such as advertising networks, analytics providers, social media organisations and credit reference agencies, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.
4.3.2 The types of information we collect from third parties may include generic socio-demographic information, preferences, avatars and we use the information we receive from these third parties to learn more about your preferences as our customer, enhance your user experience on our Website and for providing you with information, content and offerings tailored to your needs.
5.1 We may disclose your personal information to the following categories of recipients:
• to candidates and employers in connection with jobs advertised on our Website that you are recruiting or applying for;
• to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
• to any other person with your consent to the disclosure.
6.1 Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
6.2 However, we will normally collect personal information from you only (i) where we need the personal information to perform a contract with you, (ii) where the processing is in our legitimate interests and not overridden by your rights, or (iii) where we have your consent to do so. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.
6.3 If we ask you to provide personal information to comply with a legal requirement or to perform a contact with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
6.4 If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be to operate our Website, enable you to apply for a job or recruit a candidate and communicate with you as necessary to provide our services to you, respond to your queries, improve our platform, undertake marketing, or for the purposes of detecting or preventing illegal activities. We may have other legitimate interests and, if appropriate, we will make clear to you at the relevant time what those legitimate interests are.
6.5 If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the Contact section.
7.2 On some pages of our Website, third parties that provide content, applications or plug-ins through our Website may track your use of content, applications and plug-ins or customize content, applications and plug-ins for you. For example, when you share an article using a social media sharing button on our Website (e.g., Facebook, Twitter, or Google Plus), the social network that has created the button will record that you have done this. Further details can be found in our Cookie Notice.
8.1 We will not retain your information for longer than is necessary for our legitimate business purposes such as storing your information for future applications and marketing our services to you. However, please be advised that we may retain some information after you have closed your Account with us, for instance if doing so is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
8.2 When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
9.1 In some instances, our use of your personal information may result in automated decisions being taken (including profiling) that legally affect you or similarly significantly affect you.
9.2 Automated decisions mean that a decision concerning you is made automatically on the basis of a computer determination (using software algorithms), without our human review. For example, we use automated decisions to filter job applicants. We have implemented measures to safeguard the rights and interests of individuals whose personal information is subject to automated decision-making.
9.3 When we make an automated decision about you, you have the right to contest the decision, to express your point of view, and to require a human review of the decision. You can exercise this right by contact us using the contact details provided under the Contact heading below.
10.1 In order to keep you updated we may send you our newsletter and other communications regarding content, services, offers, promotions and events from us, our affiliates and partners via email. These communications are to provide welcome and engagement communications, updates about other users with whom you are connected and their services or job availabilities; recommendations about skills, needs and content that may be relevant to you and your requirements; events; or other communications about job opportunities that we think may be of interest to you. These messages will be sent to you based on your profile information and your messaging preferences. You can opt-out of marketing at any time. For further details see Your Rights below.
11.1 Given that the Internet is a global environment, using the Internet to collect and process personal information necessarily involves the transmission of data on an international basis. While we generally store all of the personal information that we collect about you through our Website on our servers in the United Kingdom, it is possible that your personal information will be transmitted to parties outside your region (where data protection laws may be different), for example we use service providers in North America.
12.1 We apply appropriate technical and organisational precautions to protect your personal information that is under our control from unauthorised access, collection, use, copying, modification or disposal, to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us may be encrypted.
12.2 Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
12.3 Where you have a password, which enables you to access our Website, you are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the Website).
13.1 Our Website is not directed at children younger than 16. We do not knowingly collect information from minors who are under 16 and we will cease to process and delete any such information as soon as we find out. If you have any queries about this, please contact us using the contact details provided under the Contact heading below.
14.1 You have certain data protection rights which you can exercise using the contact details provided under the Contact heading below. Your rights include the right to:
• access, correct, update or request deletion of your personal information. Note that if you have chosen to have an Account then you can access some of the personal information we hold about you via your Account to obtain a copy of it and to correct, amend, or delete information that is inaccurate. You can also close your Account at any time.
• object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information;
• if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
14.2 You also have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), then please contact us using the contact details provided under the Contact heading below.
14.3 You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
14.4 We will endeavour to respond to your request within an appropriate timeframe and, in any event, within any timescales required by law. We may withhold such personal information to the extent permitted by law.
14.5 Note that if you are an Applicant, Recruitment Genius (part of Wavia Ltd) is a controller of your personal information when you upload it to our Website. However, prospective employers also act as controllers of your personal information when they conduct their recruitment activities and for employment purposes when if you are hired so you may also need to contact them regarding any processing of your personal data which they carry out. If you submit a request to exercise your rights to us, we will typically also pass that request on to prospective employers that are also controllers (and will let you know if we do)
15.1 This Policy was last updated on 25 May 2018. We may update this Policy from time-to-time by posting a new version on our Website. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws.