This company is a worldwide distributor of Consoles, Games and Accessories, their staff are key to our success. They value staff who are able to continually push themselves, possess a positive can do attitude and produce the results to match, they in turn will provide a platform for them to flourish and grow with them. They are proud to be nominated for Croydon’s best employer 2018.
This role will provide a book keeping service primarily for the accounts team but also provide ad hoc general administrative cover to all teams. The role will require someone who can apply their experience and knowledge to focus, work efficiently and problem solve. They must also be able to work in an informal but hard working environment building a range of relationships across the company and at all levels. Accuracy, attention to detail and honesty are foundation skills for this role.
Responsibilities:
Accounts:
- Posting bank transaction journals and reconciling bank accounts
- Dealing with all accounts related and office queries
- Processing expenses claims
- Liaising with sales teams for entries on the sales ledger
- Emailing invoice copies to customers
- Posting expenses and stock invoices to the purchase ledger via both Optigrator Invoice (optical invoice recognition software) and manually
- Collating receipts with credit card statements and posting to Axapta
- Managing applications for insured credit limits for clients on Atradius online system
- Requesting VAT invoices
- Reconciling supplier statements to purchase ledger
- Dealing with HMRC requests for historical paperwork and payment information
- Updating and maintaining a digital file system of customers and suppliers to comply with due diligence requirements
- Support with integration of bank system and ERP system
- Digitising statements of account
- Adding new and editing existing customers and suppliers on ERP system Axapta
- Compiling payroll timesheets
- Accessing online accounts to retrieve invoices
- Updating Axapta (Microsoft Dynamics) with correct credit insurance information
- Accessing online banking platform to provide updates of incoming payments
- Preparation of reports including weekly debtors reports
Administration (cover):
- General office duties including photocopying, scanning, post distribution, filing, word processing
- Reception duties including dealing with incoming calls, taking telephone messages and answering the door... etc
- Research tasks e.g. identifying new business contacts
- Credit application requests and forms
General:
- Support the wider team with any other ad hoc tasks and projects
- Any other duties that fall within the scope and level of this post
Person Specification:
Experience of:
- At least 2 years experience of book keeping
- Working in fast paced and busy environment
- Working in informal or small organisations with minimal structure and outside of a common routine
- Intermediate Excel (formulas, pivot tables, sorting, formatting), good Word and other IT systems.