Purpose of Role\Job Summary:
Responsible for managing the purchase order administration of goods and services from initial bid through to project completion ensuring cost, quality and delivery targets are met and effective relationships are maintained with key suppliers.
Key Duties and Responsibilities:
Purchase Order & PO commitments administration
- Creating of purchase orders – ensuring that any project specific conditions are included on the purchase order minimising risk to the company
- PO revisions - liaising with Project Managers to update POs for variations & their supplier network to resolve invoice queries
- Liaising with their project managers in relation to project dates and update of expected delivery date to ensure PO commitments reports is accurate
- Dealing with booking of services & hire & return of equipment
- General purchasing administration
- Expedite purchase orders and maintain records of goods and services ordered and received including documentation and certification deliverables ensuring proof of deliveries
- Support Directors and Functional Managers with indirect procurement requirements including contract negotiations, cost reduction/efficiency activities and sourcing using best practice and process
- Ensure compliance with their Supplier Policy and company procurement procedures taking appropriate remedial action where required
Approved Supplier List Administration
- Manage their Supplier Approval Procedure
- Maintain their Approved Supplier List ensuring insurance and other certificates are current
- Ad hoc duties as and when required
Knowledge and Qualifications:
Skills/Knowledge/Experience required
- Common sense & good administration skills
- Experience in purchasing advantageous although not essential
- Strong communicator with the confidence to challenge internal stakeholders
- Supplier evaluation/appraisal experience beneficial
- Assertive, self-sufficient and able to hit the ground running
- Experience in end to end project procurement using proven project management techniques
- Experience working for at least 3 years in engineering or manufacturing industry preferable
- Ability to communicate with and work alongside people at all levels of an organisation
- Ability to demonstrate numeracy with an eye for financial detail and an aptitude for figures
IT Skills required
- Experience of appropriate systems to support the procurement process
- Good working knowledge of Microsoft Office software including Excel (Advanced), Word and PowerPoint