This IT specialist is looking to recruit a Purchasing Administrator.
The purpose of this position is to provide support for their sales and operational teams in the form of placing purchase orders, managing back-orders, dealing with incoming communication (email & phone) and providing administrative support within the purchasing team.
As a team where are required to be reactive and proactive to the changing business drivers and requests for products and services, detailing the requirements, and purchasing products via their supply chain to support the business objectives.
Consisting of, but not limited to:
- Daily monitoring and booking in of stock against PO’s placed;
- Communicating and providing visibility of their open back-orders;
- Day to day throughput of purchase orders relating to all business units, specifically their PPS North Team;
- Monitoring and directing of email traffic into the purchasing mailbox;
- Assisting with responding to and managing supplier queries for PO’s purchased the previous day;
- Pricing and sourcing stock for new sales orders;
- Creation of new part codes on Sage ERP;
- Updating and distribution internally of the daily HP pre-delivery report;
- Daily updating of the warehouse delivery report.
Key Tasks
- Ensuring all previous day’s orders received by the suppliers and shipment reports acted upon, with the updating of Sage;
- Receipting-in of stock against purchase orders shipped by their suppliers (and storing the supplier delivery note);
- Ensure the purchasing and supplier queues are maintained throughout the day;
- Assisting other team members and ensuring supplier queries are acted upon, and communicated to the sales teams, when necessary;
- Be responsible for the updating and communication of back-order information flow to the sales teams;
- Be responsible for updating and distribution of the daily HP pre-delivery report, highlighting exceptions to the PPS Team when necessary;
- Process of cost-of-sale exceptions and general invoice queries from finance;
- Ensure part code requests are acted upon and communicated back to the Customer Services team once complete;
- Manage and update the team key supplier database, whilst assisting with sourcing of new suppliers when required;
- Process and manage DOA requests;
- Monitoring of purchasing mailbox, with an emphasis on ensuring mails are responded to within the 2 hour SLA;
- Work as a member of the purchasing team to meet and where possible exceed the KPI’s outlined by the Management Team.
Desired Skills
- Experience in MS Office tools, such as Outlook, Word and Excel.
- Experience of Tesseract (not essential).
- Experience of Sage ERP.
- Aptitude in both proactive and reactive situations.
- Ability to prioritise and manage several issues and requests in a structured manner.
- Ability to work within multiple collaborative teams.
- Good verbal and written communication skills.