A procurement assistant / front of house is required to join an NSI Gold accredited Security Company based in the Oxfordshire area that specialise in the design, installation and maintenance of integrated security systems.
You will be the first point of contact for reception and the answering of phones and assist the Operations and Procurement team with all aspects of office support and administration.
Responsibilities:
- Be responsible for booking and monitoring all Domestic and International Travel and Accommodation for the company in line with the Travel and Expenses Policy.
- Raising Purchase Orders for all travel bookings and logging in Avalon
- Answering Telephone Calls and recording messages
- Reception and Visitor Management
- Scanning of documents into Avalon/NAV
- Maintain accurate and reliable records on the database.
- Printing of Drawings and preparation of Job Packs
- Assist Procurement Manager with resolving invoice queries
- Preparation of letters, documentation and quotations.
- Creating of ID badges for new and current employees.
- Responsible for the office, ensuring that it is kept tidy and free of obstacles in line with Health and Safety
Skills & Experience:
- Self- driven, positive outlook and a team player is key.
- A natural forward planner who critically assesses own performance.
- Possess a track record of good working knowledge of administrative procedures
- Accuracy with data and good reading/writing skills.
- Must be adept in use of MS Office 2000 or later, particularly Excel and Word and ideally Access or similar database to intermediate level, internet and email.
- Able to understand profit and loss calculations and basic business finance, e.g. Gross margin percentages and calculations, depreciation, capital and revenue expenditure, cash flow, overheads, etc.