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Back to jobs PA to the Executive Team
  • London, England
  • £24,000 to £31,000
  • (Permanent)
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This is an opportunity to join a UK charity dedicated to ending domestic abuse for good. Each year nearly 2 million people in the UK suffer some form of domestic abuse. They combine insight from services, survivors and statistics to support people to become safe, well and rebuild their lives.

They are looking to recruit a dynamic and highly organised PA who will report directly to three Directors. This is an important role as the successful candidate will represent the charity with many of their senior stakeholders. They will be confident in pro-actively managing a busy Senior Leadership office and dealing with senior executives across the charity sector, government, business and philanthropy.

Responsibilities:

- Acting as a first point of contact: dealing with correspondence and phone calls
- Managing diaries and organising meetings and appointments
- Booking and arranging travel, transport and accommodation
- Assisting at events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- collating and filing expenses
- Working with the other executive PA to ensure support for senior leadership is effectively coordinated
- Sending and responding to emails relating to meetings
- Preparing meeting packs for the monthly OMT meetings, taking minutes and tracking follow-up actions
- Drafting internal OMT correspondence

Skills and Experience:

- Excellent management skills with the ability to prioritise internal/external demands on Operaiton Management Team time and meet tight deadlines
- Previous experience as a PA
- Outstanding interpersonal skills both face to face and by phone
- Accuracy and attention to detail, particularly in the management of the OMT’s diary and emails
- Self-starter with the ability to use their initiative and judgement in dealing with staff and outside contacts without direct supervision
- Ability to manage change
- Excellent Word, Excel, PowerPoint and Outlook skills in order to produce high quality documentation at all times
- Audio typing

Benefits include 4% pension contribution on confirmation of appointment 365 day a year access to an Employee Assistance programme Employer administered Childcare Voucher scheme Cycle to Work scheme.

Closing Date: 30th of July