20 hours per week
This friendly and hard working Community Interest Company is looking for someone to provide an efficient and responsive administrative, and logistical service to the Assistant Director. They will also be required to assist other Senior Management Board (SMB) members with specific tasks as requested, in agreement with the Assistant Director.
The right candidate will will have to ensure confidentiality and professionalism is maintained to a high standard in all tasks undertaken, and due to the sensitive nature of the role, will have to ensure professionalism at all times and have the utmost discretion, tact and diplomacy when dealing with highly sensitive matters.
Duties will include:
- Provide a professional, effective and efficient administration and support service to the Assistant Director and for SMB where requested.
- Maintain/develop positive relationships with internal and external departments.
- At all times act professionally and with the utmost discretion, tact and diplomacy, promoting effective/relevant communication across the Company and in external matters.
- Maintain/develop positive relationships with internal and external departments/customers;
- Maintain high standards and accuracy.
- Maintain adaptability and flexibility as the role requires.
- Maintain and update information/databases/systems as necessary.
- Organise diaries, scheduling reminders and preparation of paperwork for meetings, appointments etc.
- Prepare agendas, reports, statistics as necessary, ensuring the Assistant Director has sufficient information in advance to prepare for all engagements, etc.
- Assist the Assistant Director with strategic reports and activities involving the Senior Management Board. Prepare reports and take minutes as requested.
- Schedule meetings, including arranging meeting rooms, refreshments, facilities, ensuring all those attending receive the relevant documents and information in advance. Ensure visitors meeting with the Assistant Director are well taken care of.
- Ensure travel and accommodation arrangements are in place for meetings and events that the Assistant Director will be attending.
- Respond to phone calls, invitations, queries etc on behalf of the Assistant Director, as requested.
Remuneration packages commensurate with work experience
All candidates must be prepared to undergo a DBS check
A valid driving licence and use of a vehicle for work purposes is essential