This is an opportunity to join a leading technical solutions and live-event production company, with a proven track record of event delivery in the UK, Europe and internationally. As a full service production company, their in-house team provide complete project management, high-quality audio-visual solutions, bespoke hardware and software and custom design & build services to experiential, corporate and marketing events.
They are seeking a pro-active and personable operations assistant to join their operations department, playing a central role in the smooth day to day running of the organisation They are looking for an individual who, like them, values team-spirit, getting stuck in and delivering exceptional service.
The Role
To support the operations department and wider business with the hands-on day to day management of operational tasks. This role will involve assisting with planning and logistics, health and safety requirements, financial administration and business support tasks.
Key Responsibilities:
Planning and Logistics
- Updating internal systems and software with staff and vehicle allocation to projects, arranging and processing deliveries/collections, booking drivers and hire vehicles, writing transport schedules,
Business / Departmental Support
- Answering incoming calls to the business and responding to enquiries, greeting visitors, researching potential new suppliers, performing stock control of and replenishing department supplies, organising and logging training courses for staff, assisting with day to day management of business supplier accounts e.g. utilities and waste management, undertaking research projects set by the Head of Operations,
Financial Administration
- Processing purchase orders for the department, managing the company fuel cards and reconciling fuel card statements,
Health and Safety
- Ensuring H&S documentation and records are accurate and up to date, performing and logging basic H&S checks,
The role will occasionally involve working non-standard hours including evenings, weekends and bank holidays.
The successful candidate will:
- Be personable and professional, you’ll be confident communicating with their clients and suppliers in person, over the phone and via email
- Have excellent organisational skills with an astute attention to detail combined with strong IT skills including MS Office/Google Suite
- Be proactive, flexible and self-motivated, you’ll enjoy learning new skills and taking on a challenge
- Ideally have previous experience of an operations, support, planning or administrative role in a fast paced dynamic environment