Latest jobs

We're sorry, there are currently no jobs that match your search parameters

Back to jobs Office Manager
  • Gravesend, Kent
  • £18,000 to £25,000
  • (Permanent)
We're sorry, you can no longer apply for this job.

Founded in November 2013, this company provides essential support to many of the world’s most exciting and influential IT software vendors.

At this company, honourable business practice is as important as business success, which has earned us an enviable reputation amongst their Clients and Candidates for delivering the best in IT recruitment. Key to their success has been creating a fun and informal working environment for their team, based in a lovely 17th Century Rectory building in Northfleet, Kent.

The Opportunity

OFFICE MANAGEMENT

- Office Facilities
o Maintenance of all office equipment and ensuring that all insurance and supplier contracts are renewed when necessary
o Maintains office efficiency by planning and implementing office systems
o Liaising with serviced office suppliers regarding booking meeting room facilities, renewals and other enquiries

- IT & Telephony Support
o You will be required to provide basic IT support and act as the liaison between the company and their IT & telephony support providers and will be responsible for ensuring that all equipment and systems run efficiently
o CV formatting, good knowledge of MS Word (and other MS office products) is required

- Database Management
o Adding CV’s to the Database and policing the quality of data added by others
o Providing training on the database to others (full training will be provided)

- Marketing
o You will be responsible for ensuring that the company website stays up to date (advertising current vacancies)

- Accounting/Credit Control
o Create and send all client invoices and chase those outstanding
o Support bookkeeping when required

- HR
o Maintains office staff by recruiting, selecting, orienting, and training employees; including creating job specifications, advertising, interviewing and assisting in the selection process
o Oversee the arrival/induction of all new starters
o Manage all HR related operations including:
- Benefits for all employees
- Holiday and sickness records
- Training new staff on their systems and arranging external training courses
- Arranging team building events
- Producing contracts and other HR & employee related documents
- Liaising with their external HR advisor

- Ad Hoc Duties as Required
o Provide PA support to the Director and consultants
o Fulfil receptionist duties when required
o Provide general ad hoc support to the business, as required
o Support candidate resourcing activities

REQUIREMENTS
- Have experience of working in a similar position in a small office (10 or less people).
- Be a self-starter, very well organised and able to assist others with their organisation.
- Ability to use initiative, able to work on their own but also in a team environment.
- Proactive in approach, able to engage with the team and contribute to a positive working environment.
- Good knowledge of Microsoft Office (Outlook, Word, Excel) and the Internet.
- Experience in the Recruitment industry is an advantage, but not essential.
- Capable of multitasking.