This is an opportunity to join a small, friendly, HR and development consultancy. Their small team of 9 people is looking for someone to join them and support the work that they do. They are an independent events company, who run events for the construction industry, putting fresh thinking and innovative suppliers in front of their audiences. Their next event in March 2019, is focussed on environmentally friendly and sustainable building and infrastructure.
Ultimately, the successful candidate should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.
They are offering this role as a full-time position, however, would welcome applications from suitably experienced candidates looking for flexible working and/or part-time hours (~28).
Key Responsibilities and Activities
- Scheduling meetings/appointments and diary management for the MD, including preparing any relevant material in advance
- Ensure that team has the support services they require to run the business profitably, allowing full focus on customers and development
- Support the maintenance of the exhibitor database
- First point of contact for meeting and greeting visitors, both on the phone and in person, dealing with enquiries and correspondence using tact and diplomacy as well as preserving confidentiality
- Plan in-house and off-site activities as required, such as meetings, parties, celebrations and conferences
- Order stationery and equipment for the office, managing any issues and arranging repairs as necessary
- Coordinate with IT support on all office equipment
- When necessary make arrangements for hotels, meeting rooms, parking, and travel arrangements
- Contribute to general ad-hoc administrative duties – posting, typing, scanning, printing, filing etc.
- Assist in the on-boarding process for new hires
The Ideal Candidate
This new role is an excellent opportunity for candidates seeking a varied and challenging position. They are looking for an applicant who is reliable and hard-working, with excellent communication and team working skills. The ideal candidate will have a positive attitude with a courteous and helpful approach. Overall, they are looking for someone who has/is:
- Proven experience as an office assistant/manager, PA/secretary, or administrative assistant
- Excellent time management skills, with the ability to plan, multi-task, prioritise workload and change schedules at short notice
- Highly organised, approachable and flexible
- Meticulous eye for detail and immaculate presentation of work
- Proficiency in Microsoft packages (Excel, Word, Outlook), databases and internet usage
- Hands on experience with office equipment (e.g. printers, scanners etc.)
If you would like to be considered for the position, please click apply and send an up-to-date CV which evidences the above. Every candidate will receive a response to let them know whether they have been successful or unsuccessful.