This company is the award winning internal communication specialists based in York and London with a growing client base in the UK and Europe.
They are looking for an excellent ‘all-rounder’ who can help in smooth running of their York office.
You’ll be prepared to turn your hand to a wide variety of tasks - and always go the extra mile.
Traditional values will be important; reliability, honesty and a ‘can do’ attitude will all also be second nature.
You will have excellent communication skills and be thoroughly at ease liaising with high profile clients and senior management.
You’ll be assisting with office operations, procedures and providing administrative and clerical support to facilitate organisational effectiveness and efficiency throughout the business.
Responsibilities:
Working very closely with and supporting the Office Administrator whilst reporting to the Finance Director, your duties will include but are not limited to:
- Performing multifaceted general office support
- Answering the telephone
- Managing post, courier deliveries and emails (incoming and outgoing)
- Office / facilities management including health and safety, maintenance and service organisation, supplies control (stationery, refreshments and supplies), general office tidiness and the maintenance of office equipment (photocopiers, faxes, alarms etc).
- Helping keep the office tidy and ensure smooth day to day running
- Greeting clients and suppliers
- Managing meeting rooms and telephone conference bookings
- Preparation of meeting rooms and arranging any catering requirements
- Filing, photocopying, scanning and shredding
- Local, national and international travel and accommodation booking
- Assist with the creation and distribution of mailings
- Provide support for event planning and implementation
- Office administration and data entry
- Some personal assistant duties for Senior Management
To be considered for the role of Office Assistant you must:
- Be extremely organised with good time management
- Be very flexible with a “can-do” attitude and able to prioritise a constantly changing ‘to do’ list
- Always work to a high standard, without error
- Have excellent attention to detail
- Have excellent verbal, written and numerical skills
- Have good all-round IT knowledge and computer literate with Microsoft Office and Mac OS would be desirable
- Be presentable
- Have a clean driving licence
They have an award winning converted chapel office HQ in Fulford, York where the role is based. It’s home to 26 of their 29 amazing people who help make in-house IC teams look fantastic – their three remaining bods are based in our London office, although they regularly office swap and space share between the two. It’s a fun, lively and hugely supportive team, all passionate about maintaining our high standards and excellent reputation. They also have two office dogs - so hopefully you don’t have fur allergies and will be up for the odd dog walk or two when required.
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