SCOPE & PURPOSE OF THE ROLE
The HR Supervisor and Accountant is a critical role in the company and reports into the CFO. This person will be responsible for insuring that the Human Resources and Health & Safety matters are dealt with to the highest standard and that the Accounts of a small entity are kept up to date. There is also a clients’ facing aspect as the role needs to deal with all the transactional matters related to one customers.
KEY RESPONSIBILITIES:
Human Resources
Deal with all HR Administration matters including:
- Preparing employment contracts and all HR related correspondence, incl. employees checks and induction process;
- Ensure all documents are maintained for contractors;
- Process monthly payroll for UK staff (23) and US staff (2) the latter through a PEO & oversee various filings;
- Management of pension and other benefits
- Manage absence and travel systems;
- Maintain Employees Handbook and other company policy documents
- Ensure employees are aware of H&S policies and procedures and manage fire marshal and first aid
- Keep up to date with employment law
Health & Safety
- Ensure the premises are safe and comply with legislation;
- Train and advise staff on any H&S related matters
- Ensure all the equipment related to H&S are fully operational.
Transactional Accounting
- Preparing invoices in line with contract and ensure payments are received
- Process invoices from suppliers
- Bank reconciliation
- Maintain GL and fixed assets register.
- Maintain trial balance and produce reconciliation of balance sheet accounts
- Process payments of vendors and other creditors as they fall due.
- Process quarterly VAT returns
Other Tasks
Clients billing:
- Organise clients’ billing on a weekly basis, prepare reports to customers; prepare accounting entries;
- Prepare weekly summary for payment of monies due to client
- Prepare monthly invoices to customers;
- Deal with bookers credit card rejections
- Perform monthly reconciliation of client dedicated bank account
Petty Cash
- Own the office petty cash and process small payment transactions for the whole office;
KEY RELATIONSHIPS
- CFO
- CEO
- Department heads
- Banks
SKILLS AND ATTITUDE PROFILE:
- Good accounting skills
- Analytical, detail orientated and flexible frame of mind, yet can see the big picture
- Good Excel skills.
- Empathy with people, but able to be firm when appropriate
- Excellent communication skills, both verbal and written
- Excellent interpersonal skills
- Self-starter with strong sense of initiative
QUALIFICATIONS/EXPERIENCE:
- Part Qualified accountant - Good knowledge and working experience with UK Gaap
- Experience of transactional accounting (AR, AP, General ledger, fixed assets, etc)
- Strong grasp of Human resources, employment law and Health and Safety matters
- Experience UK Payroll process
- Experience working in SMEs / larger organisation, willingness to progress
- Experience working in a dynamic, fast changing international environment
- Experience working and ability to make the most of IT systems