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  • Rotherham, South Yorkshire
  • Competitive salary
  • (Permanent)
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The purpose of the role is to support the HR team by providing an administration service covering all aspects of the HR and L&D function through maintenance of personnel files and relevant records. Reporting to the HR Manager, the role includes the following:

- Maintain personnel records in line with Data Protection Legislation, by scanning all documentation and filing efficiently and accurately in electronic filing system.
- Keep the HRIS up to date in order that all employee records are compliant
- Draft letters as requested, relevant to subject eg Offers / Disciplinary / Investigation invitations etc and send to the employee as and when required.
- Update the HR and Training databases and any other records as required.
- Keep statutory health and safety training up to date by booking and coordinating training with external providers
- Book / track all training and Occupational Health bookings for staff and follow up where required
- Collate and distribute induction packs in readiness to post to new starters and ensure all required documentation is up to date
- Supporting managers to develop job specifications
- Advertising vacancies and tracking of applications
- Interviewing and selection of candidates for roles
- Coordinate annual appraisal retrievals and link, where needed, to the Training Database
- Respond to general employee queries eg holiday allowance.
- General office duties and support – including answering telephone, scanning and filing.
- To provide advice and support to local management on personnel issues.

N.B this list is not exhaustive, the job holder is required to carry out all reasonable tasks within his/her level of skill and ability.

The following are essential criteria for the right person:
- Computer literate and skilled in the use of Excel, Word and Outlook.
- Ability to prioritise workload with conflicting priorities effectively
- Able to work under pressure and still maintain a high level of accuracy and attention to detail
- Excellent attention to detail

Previous experience of using an HR Information System and a knowledge of current employment legislation would be an advantage.

They are looking for someone who has had previous experience of providing administration support for a busy team and is used to working with confidential information.
Most important is that the candidate cares about what they do and has pride in their work and getting it right. Effective communication to all levels is also important.

This role is to join a small and friendly HR team and to really make a difference