Dedicated to inspiring creativity, this venue delivers a broad range of visual and performing arts events, performances, exhibitions, activities, workshops and participatory opportunities. One of the most versatile cultural buildings in Greater Manchester, this venue has an excellent track record in engaging young people of all ages in creative participatory activities and as such is a destination venue for Manchester’s children and families.
You will assist the General Manager by performing the day to day tasks of the finance department, maintaining and updating all financial records and assisting in preparation of management accounts. To provide administrative support to the organization notably Big imaginations theatre program and the general office.
Responsibilities:
- Sales Ledger, daily processing of sales invoices, credits and receipts on sage accounts
- Cash Takings, daily accounting for the cash takings from: - Box Office and Café/Bar.
- Purchase Ledger, daily processing of Purchase Invoices (which includes having invoices approved by appropriate person) Credit Notes, dealing with queries and raising Debit Notes.
- Bank, daily inputting and banking of sales and cash receipts, pay suppliers or cash purchases by bacs or cheque and daily reconciliations of all bank accounts.
- Petty Cash, as and when required, advancing petty cash to staff, completion of petty cash forms ensuring receipts are correct, approved by appropriate person, weekly input to Sage and reconciliation.
- Nominal Ledger, Inputting and recording of journal entries including prepayments and accruals.
- Credit control, chase outstanding debtors as and when required
- Admin duties as required e.g. photocopying, booking rooms and travel, monitoring and ordering stationery and office supplies. Producing a variety of documents using a range of IT software e.g. word, excel, power point. Use googledocs to share information with the Big Imaginations network.
- Taking minutes for internal staff meetings and external partner meetings e.g. Big Imaginations and Manchester Family Arts Network.
- Contracts, sending to theatre companies and artists
- Researching and providing information for the Senior Management Team and providing general administrative support.
- Collating all box office figures from all Big Imaginations venues.
Skills and Experience:
- AAT qualified or at least two years’ experience as book Keeper / financial officer.
- Working Knowledge of Sage 50 Accounts software
- Knowledge of Microsoft Office and Excel
- Strong organisational and time management skills
- Ability to demonstrate attention to detail
- Excellent interpersonal skills and ability to work within a diverse team
- Excellent communication skills both verbal and written
- Ability to build and sustain good working relationships
- Ability to exercise initiative and take personal responsibility.
- Interest in working in a creative environment.
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