This long established law firm is looking to recruit a Conveyancing Secretary to provide competent, efficient secretarial duties. It is a busy role with high volumes of typing and client contact so the ideal candidate will be able to multi-task and prioritise while remaining calm under pressure.
- High volumes of audio typing with some copy typing;
- Liaising with clients, estate agents and solicitors face to face or by telephone;
- Managing files throughout the transaction in accordance with CQS procedures;
- Diary management;
- Using Case Management Systems, Land Registry Portal, SDLT, Outlook, Excel and other computer packages as appropriate;
- Ensuring key dates are met;
- Checking post and dealing with matters arising when required;
- Scanning, copying and faxing;
- Opening/closing/storage and retrieval of files in accordance with procedures, as required;
- Obtaining title deeds, Land Registry title and plans;
- Preparing Contract documentation;
- Obtaining searches and replies to property questionnaires;
- Preparing Completion Statements and completing transactions, as required;
- Registration of title and dispatch of deeds to lender and client, as required;
- Providing typing support to other members of the Conveyancing department, as required.
The appropriate candidate will have the following skills and attributes:
- The ideal candidate will have 2 years Conveyancing experience;
- An understanding of Conveyancing procedures to include filling in legal forms;
- Fully understand and manage a file’s CQS compliance and adhere to the strict policies and procedures;
- Ability to work independently, as well as in conjunction with the rest of the department;
- Demonstrates persistence and commitment to completing tasks and objectives;
- Delivers output to a high standard;
- Excellent telephone manner;
- Multi-task in a busy environment with the ability to prioritise;
- Fast typing skills;
- Ability to use Case Management systems ideally OMS;
- High level of accuracy and attention to detail;
- Excellent communication, ability to converse with a diverse range of people at all levels;
- Understand the importance of confidentiality;
The firm provides a range of benefits including pension, childcare vouchers, life assurance and cashback/discounts from major retailers. The Luton office also has the additional benefit of an on-site gym.
Closing date: 2nd January 2018
Unfortunately due to the expected high level of response to this role they can only respond to candidates selected for interview.
They are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.