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Back to jobs Administrator
  • Saltley, Birmingham
  • £20,000 to £21,000
  • (Permanent)

Position: Administrator. Full-Time, Permanent Staff role
Hours: Monday – Thursday 7.30am – 4.00pm, Friday 7.30am – 1.00pm. 37.5-hour working week
Salary: £20,000 - £21,000 per annum
Location: Nechells, Birmingham

Holidays: 23 Days’ Holiday per annum pro rata + Bank Holidays
Other Benefits: Pension Scheme, on-site secure free car parking, Employee Assistance Programme

The successful candidate will have gained experience from working within a similar role. The core work relates to processing of purchase invoices for the Finance department and general administration for the Production department.

The main responsibilities of the role are:
- Open the post on a daily basis
- Answer the Reception phone and direct calls
- Review the Accounts email inbox for purchase invoices (print-off) and gather together hard-copy purchase invoices received in the post
- Match purchase invoices (that relate to materials cost of sales) with goods receipts noted
- Progress the above purchase invoices and import to the purchase ledger in Sage 200
- Scan all invoices, delivery notes, sales orders, kit lists, supplier purchase orders, customer POD’s, booking reports, etc and save into appropriate folders on the server and operations software.
- Assist the Finance Team in the processing of manual (overheads-type) purchase invoices
- Assist the Production team with printing delivery labels
- Support the Stores/Warehouse team with ad-hoc admin
- POD maintenance – attaching to delivery notes and updating systems
- Sales order maintenance – updating and confirming dates, adding sales order numbers where missing
- Maintain supplier purchase ledger accounts and supplier invoice queries folder
- Monthly supplier statement reconciliations
- Liaise with suppliers on payment queries
- Review price queries / anomalies
- Review quantity queries with goods inwards staff / production management
- Process query purchase invoices once resolved or obtain the appropriate credit notes from the supplier concerned
- Other ad-hoc work provided by the Financial Controller or Production team

Person Specification:

Polite telephone manner, organised and efficient administration skills, IT literate and proficient in Microsoft Office. A flexible approach, “can-do” attitude, attention to detail and a strong desire to improve the status quo.