How to Respond to Applicants

This is an extract from our full guide ‘Why You Must Respond to Job Seekers and How to do it Quickly’.

Recruiters are often faced with a flood of applications that need to be sifted in order to shortlist candidates for interviews. With potentially hundreds of applications to respond to, this part of the process is essential. By using Recruitment Genius, you can concentrate on the promising candidates while we deal with the rest. Moreover, because the response doesn’t come from you and your company name is not divulged, your all important employer brand is protected. However, for those who don’t have the benefit of using us we have noted down a few guidelines to follow.

Due to time constraints, applications that end up in the ‘No’ pile tend not to hear anything back. However, ignoring unsuccessful candidates can be a costly mistake creating significant problems include:

1. Dealing with applicant follow-up calls can waste valuable time
2. If the person taking the call is not prepared, he or she may inadvertently give out information which could cause future legal issues

Take into consideration that in today’s Internet age, the employment world is a small one.  Online forums are filled with detrimental comments about hiring companies. Therefore, news that your company doesn’t appear to treat its applicants well could travel fast. This could result in a highly damaging effect on your company’s reputation. Job seekers are not afraid to ‘name and shame’ so it is crucial that you let every applicant know where they stand.

What to write

It’s important to not include any negative feedback when constructing an email or letter. This is because it could be misinterpreted or used against you. It’s important to take into consideration that applicants are pretty clued up in terms of recruitment and discrimination laws. This means that recruiters need to be as non-specific as possible to avoid any damaging legal consequences. At the same time, remember that you may wish to reconsider particular candidates at a future date, so be sure that your courteous and professional.

Click on our link for access to our full guide to view our letter template ‘Why You Must Respond to Job Seekers and How to do it Quickly’

Who should sign the letter?

Communications sent out should be signed by the most senior person possible and sent in first-class mail. This is important in maintaining your company’s reputation.

Sound like a lot of work?

Though there are generally a lot of applications to sift through, it is still very important to respond to each applicant. If you don’t be aware that you could face many of the problems identified.
 

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